A clear process makes better spaces possible.
Every Fika project follows a thoughtful sequence—from understanding your space and defining its creative direction to guiding the decisions that bring it to life.
Explore the ProcessEvery decision aligned.
What to expect when working with Fika.
Creative direction first. Every decision follows.
Every Fika project begins by establishing a clear direction for the space.
Layout, materials, furniture and finishing decisions are then developed in sequence around that direction—so each choice supports the one before it and prepares the one that follows.
Different projects need different levels of support.
You do not need to choose alone. We recommend the most suitable level of involvement based on your goals, timeline, investment range and how much of the process you want Fika to manage.
Design Consultation
For clients who need clarity before making important decisions about layout, colour, materials, furnishing or project priorities. You receive professional recommendations and a clear next-step plan, while managing research, purchasing and implementation independently.
Design Package
For clients who want a complete creative direction and actionable design package, then feel comfortable placing orders and working with their own contractor. Scope may include moodboards, colour direction, layout, concept boards, FF&E specifications and a curated procurement guide.
Full-Service Delivery
For clients who want Fika to remain involved beyond the concept. Depending on the project, this may include sourcing, quotation review, procurement coordination, supplier communication, site reviews, installation planning and final styling.
Each decision prepares the next one.
We do not design the entire project in one jump. Each phase is reviewed and aligned before the next begins, protecting the creative direction, budget and final result.
Understand the space.
We begin by reviewing your project brief, site information, functional needs, preferences, investment range and intended timeline.
- Client brief and project priorities
- Photos, videos, plans and measurements
- Existing items to retain
- Functional and operational requirements
The practical context behind every decision that follows.
Several visual directions may be explored before one is approved.
Choose the creative direction.
Fika develops moodboard directions and colour palettes to define how the space should feel before detailed selections begin. Depending on scope, several directions may be presented for review.
- Moodboard options
- Colour palette
- Design language and atmosphere
- One approved creative direction
Make the space work.
Once the creative direction is aligned, we develop the layout around circulation, function, scale and proportion. The layout is reviewed before detailed concept work begins.
- Furniture layout recommendations
- Functional zoning
- Circulation review
- Scale and proportion checks
Layout, circulation and proportion are resolved before products are finalised.
The approved direction becomes a complete visual language for the room.
Build the room concept.
The approved direction and layout are translated into room concept boards showing how furniture, colour, materials, lighting and decorative layers work together.
- Room concept boards
- Furniture and lighting direction
- Material and finish recommendations
- Artwork, textile and decor direction
Curate the procurement guide.
We research and compare products against the approved concept, budget, proportion and availability. Most categories include several curated options rather than a single recommendation.
- Product images and specifications
- Supplier links and indicative pricing
- Alternative options where appropriate
- Final selected list and budget overview
Each piece is selected to support the approved concept, proportion, investment and availability.
Material decisions, placement and styling protect the approved concept until the final space is complete.
Bring the direction to life.
For projects with delivery support, Fika helps protect the approved direction through sourcing, material decisions, supplier coordination, site review, installation and final styling.
- Material and paint confirmation
- Supplier and contractor coordination
- Site and installation support
- Final placement and styling
The standards behind every project.
Whether the project is large or small, every Fika Home Stylist and Design Partner works by the same principles so that every decision stays consistent from beginning to end.
We define what the space needs to achieve before choosing individual pieces.
Function, proportion and circulation come first. Furniture should support the space—not dictate it.
More is not better. Every piece should have a reason to be there.
Every recommendation is considered within the agreed investment so the design can actually be brought to life.
Each Lead Stylist focuses on one project at a time to protect quality, attention and consistency.
Different partners may contribute, but every decision follows the same creative direction and Fika standard.
We design around the people who will live, work or stay in the space. Everything else follows.
We look for at least one distinctive, hard-to-find or highly personal piece that gives each space its own identity.
Clear decisions keep the project moving.
One voice. Timely decisions.
Fika guides the creative and practical decisions, while you remain the final decision-maker for your project.
- One primary decision-maker
- Consolidated feedback by the agreed date
- Timely approval at each decision point
- Early notice when priorities, scope or budget change
One project. One clear channel.
Each project has a primary contact and agreed communication channel. Important approvals, scope changes and financial decisions are confirmed in writing.
- Scheduled review calls
- Shared project workspace
- Written approval at key decision points
- Consolidated feedback—not fragmented messages
- Progress updates based on project scope
- Response during agreed working periods
OUR ROLE
What we guide.
What we don't.
Every project is different. Your proposal clearly outlines the services included for your project, so expectations stay aligned from day one.
WE LEAD
Creative direction from concept to completion.
- ✓ Project Brief & Creative Direction
- ✓ Moodboard Options
- ✓ Colour Palette Strategy
- ✓ Layout Recommendations
- ✓ Concept Boards
- ✓ Furniture, Lighting & Decor Curation
- ✓ Shopping List with Links & Pricing
- ✓ Paint & Material Selection
- ✓ Supplier Recommendations
- ✓ Styling & Final Setup (when included)
OUTSIDE OUR SCOPE
Specialist services handled separately.
- ✕ Architectural Design
- ✕ Structural & Engineering Drawings
- ✕ Cabinet Shop Drawings
- ✕ Construction Warranty
- ✕ Full-time Site Supervision
- ✕ Purchasing & Supplier Payments
- ✕ Delivery & Installation
- ✕ Unlimited Design Revisions
- ✕ Photography & Marketing Production
Before you decide.
Can I purchase the products myself?
Yes. Design Package clients usually purchase directly from suppliers using Fika's procurement guide. Your proposal will confirm whether ordering support is included.
Will Fika give me more than one product option?
Where appropriate, yes. We often present several curated options for the same category. Every option is filtered for style, proportion, budget and availability before it reaches you.
Can Fika work with my existing contractor?
Yes. We can collaborate with your preferred contractor, builder or supplier. If you do not have a team, Fika may recommend trusted project partners depending on location and scope.
How many revision rounds are included?
The number of review and revision rounds is stated in your proposal. A revision round means one consolidated set of feedback. New directions introduced after approval may require an additional fee and timeline adjustment.
What happens if a product becomes unavailable?
Product availability can change quickly. Fika may recommend a suitable alternative that maintains the approved direction. The amount of replacement sourcing included depends on your service scope.
Can the project budget change?
Supplier pricing, freight, construction conditions and client-requested changes can affect the final cost. Fika tracks recommendations against the agreed investment direction but cannot control third-party pricing.
Does Fika provide technical drawings?
Only the drawings and recommendations listed in your proposal are included. Architecture, engineering, MEP and detailed fabrication drawings require the appropriate technical consultant.
Can I change the concept after it has been approved?
Yes, but a major change in direction after approval may require revised fees, deliverables and timing because later decisions have already been built on the approved concept.
Tell us where you are now.
Every thoughtful project begins with the right context. Share your space, priorities and questions, and we'll help you identify the most suitable next step.
Tell Us About Your Project